UPDATE: Digital SRB and COVID-19 safety measures
As per government recommendations, we have been working remotely since March 2020 and have remained 100% contactable by e-mail for all our services throughout this time. We are providing a small office presence but, to ensure the safety of our colleagues and members, access to our office is strictly by appointment only.
Due to the large volume of emails we receive, we are obliged to respond to queries according to importance and urgency. Feel free to refer to our guidelines below.
The PYA is authorised by the UK Maritime Coastguard Agency (MCA) and by Transport Malta to verify sea service testimonials for all yacht crew worldwide.
When progressing your yachting career – whether it be sitting or re-validating tickets, obtaining a Notice of Eligibility (NoE), or revalidating a Certificate of Competency (CoC) or moving to a more senior position on-board, you need to be able to show an accurate and VERIFIED record of your time at sea. This means that somebody has confirmed (verified) with your previous Master/Captain, management company or owner that the sea time you have claimed has in fact been completed as per the official definitions of sea service in yachts.
The PYA is authorised by the MCA by MIN 543 and by Transport Malta, through the PYA accredited Lloyds ISO 9001:2015 ISO quality management standards, to verify sea service and have been verifying sea service for the MCA since 1994 - no other organisation has this track record. Your sea time (both present and retrospective experience) will be carefully checked and approved before being as verified by the PYA. Having testimonials verified by PYA will avoid the significant delays in issuing of a Notice of Eligibility (NoE) which the MCA has said will ensue if they receive non-verified sea service testimonials.
You have two options for verification of yacht and sea service:
1. PYA Membership
- You can become a member online through our site. Register now.
- Full membership costs €185 per year.
As a full member, you will get our PYA Digital Service Record Book (D-SRB), which you can send to the MCA to get fast-tracked when applying for an NOE. We will process as many sea service testimonials and certificates as you wish, while being a full member. Additional benefits include: up to date information, personalized advice and career guidance, invitations to our own or partners’ events, free workshops and webinars, legal defence insurance and other special offers.
For the FAQ on the D-SRB click here.
Set-up your member's area:
If you become a PYA member, you have to UPLOAD the following documents to your member’s area (which you will have once you become a member):
- Certified copy of passport or identity card
- Certified copies of your STCW certificates
If you cannot have your certificates certified by a captain or a training school, or port authorities or police etc then you may send us the originals by post- certificates are optional, you may choose not to have us log down any certificates if that is inconvenient for you at that point.
- Testimonials showing your sea service
They must be signed by a captain/owner/manager and contain their email address so that we can contact them.
- 1 passport size photo
This photo must be saved as a JPG.
- You can still get your testimonials verified with the PYA without becoming a member. As a non-member, you will not receive a Digital Service Record Book (D-SRB). You will receive a copy of your testimonial digitally signed as verified by the PYA.
- The cost is €50 per testimonial, with a minimum of 2 testimonials = €100 minimum.
If you verify your testimonials without becoming a member you have to UPLOAD to your PYA profile online:
- A certified copy of your passport
- Your testimonials (in PDF format)
You can apply and pay online for either option.
When you register with us and submit your testimonials, your file goes in the queue for verification. Once your file comes to the sea service verification team, your paperwork is checked for any inconsistencies, missing info, errors. If your testimonials are duly filled in and signed, an email for verification of your sea time is sent to the signatory.
NB: please always UPLOAD your testimonials on your members area online, that's the fastest and safest way to submit them to us.
N.B.: In some cases, the testimonials submitted are illegible, email addresses and names of signatories are missing, signatures are missing, dates are missing, there are testimonials with overlapping dates and so on. If that happens, then we must contact you to sort this out and your file will go in pending, waiting for your reply.
After we've received replies for all the testimonials, they are presented to an SRB Officer for review and signatures. Sometimes the information is rejected by the SRB Officer and we must ask you for more information to have the entry approved, or have the testimonial amended.
N.B.: When we do not receive a reply from a signatory confirming the sea service, we cannot proceed, so it is advisable that you check with the signatories of your testimonials that they have received our email.
You can check the status of your testimonials in your profile online. Testimonials for which we have receive replies will have a green 'tick' next to them.
Once all details have been approved by the SRB officer, your testimonials will appear as VERIFIED on your online profile and your Digital SRB will be created online. You will receive a notification that your D-SRB is ready to be downloaded. For non-members: you will receive a notification that your testimonial has been digitally signed and ready to be downloaded and it will appear as such on your profile.
The Digital Service Record Book issuance/update or verification of individual testimonials can take up to 25 working days depending on the quality of your documents, the response of the signatories and our workload.
For further information and step-by-step guide click here, for forms click here, for the FAQ on the D-SRB click here and if you have more questions click here.
Last update: December 2020