Sea Service Verification

WHAT IS SEA SERVICE VERIFICATION?

When progressing your yachting career – whether it be sitting or re-validating tickets, obtaining a Notice of Eligibility (NoE), or revalidating a Certificate of Competency (CoC) or moving to a more senior position on-board, you need to be able to show an accurate and VERIFIED record of your time at sea. This means that somebody has confirmed (verified) with your previous Master/Captain, management company or owner that the sea time you have claimed has in fact been completed as per the official definitions of sea service in yachts.

The PYA is authorised by the MCA by MIN 543 and by Transport Malta, through the PYA accredited Lloyds ISO 9001:2015 ISO quality management standards, to verify sea service and have been verifying sea service for the MCA since 1994 - no other organisation has this track record.  Your sea time (both present and retrospective experience) will be carefully checked and approved before being as verified by the PYA. Having testimonials verified by PYA will avoid the significant delays in issuing of a Notice of Eligibility (NoE) which the MCA has said will ensue if they receive non-verified sea service testimonials.

WHAT ARE MY OPTIONS?

You have two options for verification of sea time

1.  You may become a member online through our site. The full membership costs 185 per year and as a full member you will get our Service Record Book (SRB), which you will send to the MCA to get fast-tracked when applying for an NOE. We will process as many sea service testimonials and certificates as you wish, while a member. Additional benefits are: up to date information, personalized advice and career guidance, invitations to our own or partners’ events, free workshops and webinars, legal defence insurance and other special offers. 

If you become a member you have to UPLOAD to your member’s area (which you will have once you become a member):

-Certified copy of passport or identity card 
-Certified copies of your STCW certificates (If you cannot have your certificates certified by a captain or a training school, or port authorities or police etc then you may send us the originals by post- certificates are optional, you may choose not to have us log down any certificates if that is inconvenient for you at that point)
-Testimonials showing your sea service. They must be signed by a captain/owner/manager and contain their email address so that we can contact them. 
-1 actual hard copy passport size photo of you -this is the only thing that you actually have to send us by post (address below my name) + 1 passport size photo in JPG to your member’s area

2. Verify your testimonials without becoming a member; that costs 50 euro per testimonial with a minimum of 100 euro (so 2 testimonials).

If you verify without becoming a member you have to send us BY POST:
-certified copy of your passport by post
-your original testimonials by post

You can apply and pay online for either option.

HOW DOES IT WORK?

When you register with us and submit your testimonials, your file goes in the queue for verification. Once your file comes to the sea service verification team, your paperwork is checked for any inconsistencies, missing info, errors. If your testimonials are duly filled in and signed, an email for verification of your sea time is sent to the signatory.

NB: If you are submitting testimonials as a FULL member, please UPLOAD your testimonials on your members area online, that's the fastest and safest way to submit them to us. 

N.B.: In some cases, the testimonials submitted are illegible, email addresses and names of signatories are missing, signatures are missing, dates are missing, there are testimonials with overlapping dates and so on. If that happens, then we must contact you to sort this out and your file will go in pending, waiting for your reply.

After we've received replies for all the testimonials, we write the sea service information in your Service Record Book (SRB) and then it goes to an SRB Officer for review and signatures. If you are submitting testimonials without becoming a member then at this point your testimonials go to the SRB Officer for review and signatures. Sometimes the information is rejected by the SRB Officer and we must ask you for more information to have the entry signed, or have the testimonial amended.

N.B.: When we do not receive a reply from a signatory confirming the sea service, we cannot proceed, so it is advisable that you check with the signatories of your testimonials that they have received our email.

As soon as the SRB or your testimonials are signed and stamped, we notify you by email that they are ready.

The Service Record Book issuance/update or verification of individual testimonials can take up to 25 working days depending on the quality of your documents, the response of the signatories and our workload.

For further information, guidance and forms click here.

Last update: January 2020